Key Activities to take place in terms of the IDP, BUDGET and PMS for the 2015-16 IDP Process
| IDP PHASES AND PERFORMANCE REPORTING | ACTIVITY | DATES | FACILITATION |
|
PREPARATION PHASE |
Briefing session with Section 80: IDP and Finance, MAYCO | 13 Aug 2014 | CM |
| Initiate tariffs setting review process & benchmarking (services tariffs to be cost reflective) | 20 Aug 2014 | CFO | |
| Tabling of the IDP and Budget Process Plan to Council. | 28 Aug 2014 | DEM | |
| Final submission of Municipal Growth and Development Strategy for the City to the EM | 29 Aug 2014 | CM | |
| Executive Mayor facilitates the establishment of the Budget Steering Committee | 31 Aug 2014 | EM/CM | |
| Advertisement of IDP and Budget Process Plan. | 05 Sep 2014 | OCM | |
| MAYCO to provide budget priorities and key projects for the MTREF period for inclusion in the budget parameters | 13 Sep 2014 | CFO | |
| Preparation of budget framework to provide parameters and request budget inputs for the 2015/16 MTREF period. | 30 Sep 2014 | CFO | |
| Approval of final GDS and implementation plan | 30 Sep 2014 | EM | |
| 1ST quarter section 52 report for the period ending 30 September 2014 on the implementation of the budget and financial state of affairs of the municipality | 22 Oct 2014 | CFO/CM | |
| One day self-assessment dialogue with EMT, MAYCO and Councillors and reviewing current implementation progress. | 30 Oct 2014 | EM/CM | |
| EMT submits inputs on operational budget | 03 Nov 2014 | HODs | |
| EMT to submit inputs on operational budget | 14 Nov 2014 | HODs | |
| Submission of General Services Tariffs and revenue forecast. | 14 Nov 2014 | HODs | |
| EMT to submit budget inputs on capital projects | 21 Nov 2014 | HODs | |
| Consideration, review and inclusion of any relevant and new information. | 25 Nov 2014 | OCM | |
| Initiate Cluster Based Public Participation process in line with MTREF to solicit input and comment from MMM publicson IDP thereby developing regional/cluster based plans. | 25 Nov – 19 Dec 2014 | DEM | |
| EMT Reviews and approved tentative capital budget | 08 Dec2014 | CM/CFO | |
| Budget Steering Committee (BSC) meeting to review progress on the IDP & Budget | 10 Dec2014 | Chairperson: BSC | |
|
STRATEGIES PHASE |
Submission of the final tariffs proposal and revenue forecast.
|
15 Jan 2015 | GM: Revenue Man.
HOD: Engineering Services |
| 2nd quarter section 52 report for the period ending 31 December 2014 on the implementation of the budget and financial state of affairs of the municipality | 21 Jan 2015 | CFO/CM | |
| EMT/CM reviews the first draft of the MTREF BEPP report | 24 Jan 2015 | HOD: Strategic Support | |
| Centlec submit draft budget and business plans. | 28 Jan 2015 | CENTLEC | |
| Submission of Mid- Year Budget and Performance Assessment Report for 2014/2015 financial year | 30 Jan 2015 | CFO/CM | |
| Refining municipal Strategies, Objectives, KPA’s, KPI’s and targets so as to influence the budget. | 05 Feb 2015 | OCM | |
| MAYCO Lekgotla to confirm IDP, SDBIP and Budget priorities (municipal objectives, strategies, KPIs and targets). | 10 Feb 2015 | EM | |
| MMM provides Centlec with comments on draft business plan and budget. | 13 Feb 2015 | EM | |
| Budget Steering Committee meeting to review progress on the IDP & Budget | 13 Feb 2015 | Chairperson: BSC | |
| Centlec submit the revised draft budget and business plans | 21 Feb 2015 | Centlec CEO/CFO | |
| Review tariffs and budget policies. | 28 Feb 2015 | CFO/HODS | |
| PROJECT PHASE | Institutional plan refined to deliver on the municipal strategy | 27 Feb 2015 | HOD CORPORATE SERVICES |
| Review and align National and Provincial allocation for inclusion in the draft IDP and MTREF budget. | 27 Feb 2015 | OCM | |
| Commence with Draft MTREF budget and IDP development processes. | 5 Mar 2015 | CFO/CM | |
| Directorates develop and finalise draft 2015/16 SDBIP and present to Portfolio Committees. | 10 Mar 2015 | HODS | |
| One and multi-year scorecard revised and presented to MAYCO. | 15 Mar 2015 | OCM | |
| INTEGRATION PHASE | Horizontal and vertical alignment with, Province and other stakeholders. Integration of sector plans and institutional programmes | 12 Mar 2015 | OCM |
| Financial plan, capital investment, spatial development framework, human settlement development plan , disaster management plan, economic development strategy are developed and reviewed | 13 Mar 2015 | HODS | |
| Budget Steering Committee meeting to review progress on the IDP & Budget | 23 Mar 2015 | Chairperson: BSC | |
| APPROVAL PHASE
APPROVAL PHASE (cont) |
Tabling of the Draft IDP including proposed revisions and MTREF Budget and related resolutions – MMM and Centlec. | 26 Mar 2015 | CFO/CM |
| Submission of draft IDP and MTREF to MECs Treasury and Cooperative Governance, Traditional and Human Settlements, and National. | 07 Apr 2015 | CFO/CM | |
| Public participation process including hearings on Draft IDP and Budget. | 07 Apr – 16 Apr 2015 | DEM | |
| IDP Budget Lekgotla. | 28 Apr 2015 | DEM/CM | |
| 3rd quarter section 52 report for the period ending 31 March 2015 on the implementation of the budget and financial state of affairs of the municipality | 30 Apr 2015 | CFO/CM | |
| Council meeting to deliberate and consider views of local communities and the Executive Mayor with support of MAYCO to respond to submission made during the public participation processes and IDP Budget Lekgotla | 22 May 2015 | EM/CM | |
| Budget Steering Committee meeting to review progress on the IDP & Budget | 28 May2015 | Chairperson: BSC | |
| Council meeting to approve IDP and MTREF budget by resolution, setting taxes and tariffs, approving changes to IDP and budget related policies, approving measurable performance objectives for revenue by source and expenditure by vote before start of budget year. | 11 June 2015 | EM/CM | |
| The Executive Mayor submits the approved IDP, MTREF budget, taxes and tariffs and budget related policies to the MEC : Cooperative Governance, Traditional Affairs and Human Settlements, National and Provincial Treasury, Office of the Auditor General and makes public within 14 days after approval. | 19 June 2015 | CM | |
| Publication of approved IDP and budget on the website and in local newspapers. | 19 June 2015 | CM | |
| Executive Mayor approves the 2015/16 SDBIP of the City within 28 days after the approval of IDP and budget. Executive Mayor ensures that the annual performance agreements are linked to the measurable performance objectives approved with the budget and SDBIP. | 10 July 2015 | EM | |
| Executive Mayor approves the 2015/16 performance agreements of the City Manager and the City Manager approves performance agreements of Heads of Department that are linked to the measurable performance objectives approved with the budget and SDBIP. | 31 July 2015 | EM | |
| 4th quarter section 52 report for the period ending 30 June 2015 on the implementation of the budget and financial state of affairs of the municipality | 31 July 2015 | CFO/CM | |
| Tabling of the IDP and Budget Process Plan for 2015/2016 financial year to Council. | 28 Aug 2015 | DEM | |
| ADJUSTMENT BUDGET | Directorate inputs into the adjustment budget. | 10 Jan 2015 | HODS |
| Council approves the adjustment budget | 27 Feb 2015 | EM/CM |